Ballarat Grammar is one of regional Australia’s leading co-educational schools with a proud history dating back to 1877 and a flourishing community of over 2,000 students from 6 months to Year 12, including around 260 boarders.

• Full-time (during School Term periods), ongoing position

We are seeking applications from passionate and organised administration specialists for the position of Executive Assistant to the Head of Senior School.  The role will focus on providing comprehensive and reliable administrative and co-ordination support to the Head of Senior School, to enable the Senior School to reach its vision and to deliver on strategic goals. 

Ballarat Grammar School offers staff a positive and collegial culture, career progression opportunities and generous School fee discounts.

For further information about this position, please refer to the position description here or visit the Ballarat Grammar website.

KEY SELECTION CRITERIA

• Extensive experience in an executive assistant or senior administrative role, essential.
• Experience managing complex schedules, coordinating meetings, events, and deadlines across multiple stakeholders.
• Significant experience with event or program coordination.
• Ability to collaborate, engage and inspire others in a positive manner.
• Excellent interpersonal skills, including the ability to display compassion, patience and flexibility.

APPLICATION PROCESS: 

• Applications are to be submitted via the Ballarat Grammar Employment Portal 
• Please ensure you provide a current resume and a statement addressing the Key Selection Criteria within your cover letter.
• First round interviews may commence prior to the position closing date.
• For further information, please contact the People and Culture Team on 03 •••• •807 or hr•@bgs.vic.edu.au for a confidential discussion.

 

APPLICATIONS CLOSE: 1 July 2026

 

CHILD SAFETY AND WELLBEING COMMITTMENT

Ballarat Grammar maintains a zero-tolerance approach to all forms of child abuse and actively implements measures to identify and manage any risks of harm to students within our school environment. The care, safety and wellbeing of children and young people are central and fundamental responsibilities of the School. We are firmly committed to fostering a child-safe culture that provides an environment where students are safe and feel safe, where their participation is valued, their views respected, and their voices heard in decisions that affect their lives. Ballarat Grammar values diversity and strictly prohibits any racist or discriminatory practices. All members of our school community share the responsibility to care for children and young people by promptly raising any concerns regarding their safety, promoting their wellbeing, and protecting them from all forms of harm or abuse.

As a Child Safe Organisation, employment with Ballarat Grammar is subject to current and satisfactory: 

• National (and international, where relevant) police check, and 
• Working with Children Check, and/or 
• Victorian Institute of Teaching registration