We’re looking for an experienced and innovative Finance & Operations Coordinator to become the operational backbone of Zanda.

This is the kind of role where no two days are quite the same - one moment you might be coordinating global payroll, the next improving a process that makes life easier for the entire team. If you love bringing order to complexity, spotting opportunities to improve how things run, and being the person people rely on to keep things moving, you’ll thrive here.

If you love improving systems, thrive in fast-moving environments, and enjoy being the person who helps everything run smoothly behind the scenes, we’d love to hear from you! 

What You’ll Be Doing

Accounting & Payroll

• Manage accounts payable, partnering with teams across the business

• Own invoice and expense coding to maintain clear visibility of business spend

• Support bookkeeping activities including payroll and receipt entry in Xero

• Complete bank reconciliations and assist with monthly reporting

• Prepare and process fortnightly payroll and contractor payments accurately and on time

• Identify and implement improvements to increase efficiency and accuracy

• Manage vendor relationships, renewals, and cost optimisation (bonus - no chasing AR!)

Operations & People Support

• Support everything from payroll and accounts, to team member lifecycle processes. (onboarding, offboarding, documentation)

• Maintain HR systems (HRIS), ensuring strong data integrity and usability

• Help create a positive remote culture through company-wide initiatives, events, town halls, wellbeing sessions, and social activities

• Support internal communications through proofreading and clarity improvements

• Administer and troubleshoot core tools (Google Workspace, Slack, HR Partner, etc.)

• Create reports across engagement, compensation, and people analytics

• Provide general operational and administrative support across the business

What You’ll Bring to the Team

• 3+Years of experience & ownership in accounts and/or operations in a similar environment

• Hands-on experience managing payroll for a distributed or similar-sized organisation

• Understanding and experience with Australian financial frameworks (e.g. BAS, Fair Work, superannuation, NES, PAYG)

• Strong systems proficiency (Xero, Google Sheets, and ideally global payment platforms like OFX or Airwallex)

• Exceptional organisation and prioritisation skills across multiple workstreams

• Strong written communication skills, especially in async environments

• Confident and proactive, self-starter mindset - you take ownership and follow things through

Bonus Points If You Have

• Experience working in a remote, global SaaS environment

• Exposure to HR systems and people operations processes

• Experience improving or building operational processes from scratch

• Comfort working with data, reporting, or building dashboards

Who You Are

• Detail-oriented and take pride in getting things right

• Process-driven, always looking for innovative ways to improve how things work

• Someone people naturally trust to follow through and keep things moving

• Curious and proactive, you ask questions and seek better ways of doing things

• A strong communicator who can simplify and clarify information for others

• Able to juggle multiple priorities while staying calm, organised, and solutions-focused

• Someone who thrives in a fast-moving, evolving environment 

• You genuinely enjoy helping teams operate more effectively and creating structure that enables others to do their best work

Why You’ll Love Working With Us

Established & Growing
We’re a well-established, profitable SaaS company with a global customer base.
Work from Anywhere
We’ve been a fully distributed team from the start - no offices, no commute, just great people from all over the world doing meaningful work together.
Flexibility & Autonomy
We care about outcomes, not clock-watching. Outside of agreed core hours that align to your role, your time is yours - whether that’s doing the school run or squeezing in a midday gym class. Some roles are more flexible than others, but we do our best to accommodate what we can!
Generous Paid Time Off
Balance matters. We offer paid time off and expect you to take it - because rest fuels great work.
High Trust, Results Driven
We strip away red tape so you can focus on impact. No pointless meetings or rigid hierarchies -  just space to move fast, solve problems, and make a difference.
Growth & Innovation
You’ll be encouraged to experiment, stretch your skills, and bring YOUR bold ideas to the table. Everyone at Zanda contributes to shaping what’s next.
Inspiring Teammates
You’ll work alongside passionate, curious people who support and cheer each other on - even across time zones. Collaboration is how we win.
Meaningful Impact
Everything we build helps health professionals spend less time on admin and more time helping patients. Your work will directly improve lives.
Competitive Pay
We hire the best people - wherever they are - and we make sure they feel valued and well-rewarded for the work they do.

About Zanda

Zanda is a well-established, fast-growing, globally loved practice management platform that helps health professionals run smooth, efficient practices - and spend more time caring for their patients. We’re used by thousands of clinics across Australia, New Zealand, the UK, the US, and Canada, and we’re just getting started.

Our mission is simple: make health practice management easy and enjoyable.
To do that, we need brilliant, passionate people who are excited by innovation, love solving complex problems, and thrive in fast-moving environments.

At Zanda, you’ll join a globally distributed team that’s small enough to move fast and think big - and driven enough to deliver work that makes a real impact. We live our values every day:

• Growth: We stretch ourselves, learn constantly, and support each other’s development.

• Reliability: We follow through on our commitments and show up for our team and customers.

• Impact: Everything we build helps health professionals spend less time on admin and more time helping patients.

• Teamwork: We win together -  celebrating wins, sharing ideas, and having each other’s backs.

If you’re excited by the idea of owning critical operational processes, improving how a company runs, and being a trusted go-to across teams -  we’d love to hear from you.

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